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Privacy Policy

Last Updated: 10/08/2026

At Fashion Kollektive, we believe that good partnerships are built on trust. This includes the way we handle your personal information.

This Privacy Policy explains what personal information we collect, why we collect it, how we use it, how we protect it, and the rights you have in relation to your personal data.

1. Who we are

Fashion Kollektive is operated by:

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Legal name: Sofia Lazaridou
Trading name: Fashion Kollektive
Registered address: Aert van Nesstraat 45. 3012 CA, Rotterdam
Chamber of Commerce (KvK): 89963490
VAT number: 
Email: sofia@fashionkollektive.com
Website: https://www.fashionkollektive.com/

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For the purposes of applicable data protection legislation, including the EU General Data Protection Regulation (GDPR), [LEGAL COMPANY NAME] is responsible for the processing of your personal data described in this Privacy Policy.

2. What personal information we collect

The information we collect depends on how you interact with Fashion Kollektive.


Website visitors

When you visit our website, certain technical information may be collected automatically, such as:
•    IP address
•    Browser and device information
•    Operating system
•    Pages visited
•    Date and time of visits
•    Website interactions
•    Information collected through cookies and similar technologies
Some of this information may constitute personal data.


Contact enquiries
When you contact us through our website, email or other communication channels, we may collect:
•    Name
•    Email address
•    Company or brand name
•    Telephone number, if provided
•    Your role within the company
•    Information contained in your enquiry
•    Any other information you choose to provide


Clients and potential clients
When you discuss a potential project or work with us, we may collect information such as:
•    Contact details
•    Company and brand information
•    Product and collection information
•    Production requirements
•    Target quantities
•    Target pricing
•    Delivery requirements
•    Manufacturing requirements
•    Information relating to your sourcing and production strategy
•    Documents and files you provide to us
Some of this information may be commercially confidential even where it does not constitute personal data.


Founder Programme and consultations
If you purchase or enquire about one of our founder-focused services, we may collect:
•    Your name and contact details
•    Brand or business information
•    Information about your proposed collection
•    Your production plans
•    Information discussed during consultations
•    Notes relating to your project
•    Payment and transaction information


Business partners and suppliers
If you work with us as a manufacturer, supplier, garment technologist, consultant or other business partner, we may process:
•    Name
•    Professional contact details
•    Company information
•    Role and professional background
•    Communication records
•    Contractual and payment information

3. How we use your information

We use personal information only where there is a legitimate reason to do so.

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Depending on the circumstances, we may use your information to:

  • Respond to enquiries

  • Communicate with you about our services

  • Assess whether we can support your project

  • Provide sourcing and production services

  • Coordinate product development

  • Arrange consultations

  • Deliver purchased guides, programmes or services

  • Coordinate communication with manufacturers, suppliers and other project partners

  • Process payments and invoices

  • Manage our business relationship with you

  • Improve our website and services

  • Send marketing communications where permitted

  • Maintain appropriate business and financial records

  • Comply with legal and regulatory obligations

  • Protect our business, website and users against fraud, misuse or security threats

We will not use your personal information for purposes that are incompatible with the purposes described in this Privacy Policy unless we have a lawful basis to do so.

4. Legal bases for processing

Depending on the circumstances, we may process your personal information on one or more of the following legal bases:

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Performance of a contract

Where processing is necessary to provide services you have requested or to take steps at your request before entering into a contract.

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Legal obligation

Where we are required to process information to comply with applicable legal, accounting or tax requirements.

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Legitimate interests

Where processing is necessary for our legitimate business interests, provided those interests do not override your rights and freedoms.

This may include managing client relationships, improving our services, maintaining business records, protecting our systems and communicating with existing business contacts.

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Consent

Where required, we will ask for your consent before processing your information for a particular purpose, such as certain marketing or non-essential cookies.

Where processing is based on consent, you may withdraw your consent at any time.

5. Sharing your information

Fashion Kollektive does not sell or rent your personal information.

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We may share information with trusted third parties where this is necessary to operate our business or provide our services.

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Depending on the service involved, these parties may include:

  • Website and hosting providers

  • Email and communication providers

  • Booking and scheduling platforms

  • Payment service providers

  • Accounting and invoicing providers

  • Customer relationship management (CRM) systems

  • Analytics providers

  • Marketing platforms

  • IT and technical service providers

  • Professional advisers

  • Garment technologists and other project specialists

  • Manufacturers, suppliers and production partners

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Where we introduce you to a manufacturer, supplier or other production partner, we may need to share relevant information about you, your company and your project in order to provide the requested service.

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We only share information that is reasonably necessary for the relevant purpose.

Where appropriate, third parties processing personal data on our behalf will be required to protect that information and process it only in accordance with our instructions and applicable law.

6. International data transfers

Some of the service providers we use may process personal information outside the European Economic Area (EEA).

Where personal data is transferred outside the EEA, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable data protection law.

Depending on the circumstances, this may include relying on an adequacy decision, Standard Contractual Clauses or another legally recognised transfer mechanism.

7. How long we keep your information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, unless a longer retention period is required by law.

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Retention periods may depend on the type of information and our relationship with you.

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For example:

  • Enquiry information may be retained for as long as reasonably necessary to manage the enquiry and potential business relationship.

  • Client and project information may be retained for the duration of the relationship and for a reasonable period afterwards where necessary for business, contractual or legal purposes.

  • Financial and accounting information will be retained for the period required by applicable law.

  • Marketing information will generally be retained until you unsubscribe or otherwise object, subject to applicable legal requirements.

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We may retain certain information for longer where necessary to establish, exercise or defend legal claims.

8. Cookies and similar technologies

Our website may use cookies and similar technologies.

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Some cookies are necessary for the website to function. Other cookies, such as analytics or marketing cookies, may require your consent depending on their purpose.

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For more information about the cookies we use and how you can manage your preferences, please see our Cookie Policy.

9. Marketing communications

Where permitted by law, we may send you information about Fashion Kollektive, our services, events or other relevant business updates.

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Where consent is required, we will only send marketing communications after receiving your consent.

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You can unsubscribe from marketing communications at any time by using the unsubscribe link included in the communication or by contacting us directly.

10. Confidential business information

Fashion Kollektive often works with commercially sensitive information relating to fashion collections, product development and manufacturing.

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Examples include:

  • Designs

  • Technical packs

  • Product specifications

  • Collection information

  • Pricing

  • Production quantities

  • Supplier information

  • Manufacturing information

  • Business plans

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Such information may not constitute personal data under the GDPR, but we nevertheless treat it as confidential and take reasonable measures to protect it.

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Our contractual agreements with clients, suppliers and contractors may contain additional confidentiality obligations.

11. How we protect your information

We take reasonable technical and organisational measures to protect personal information against:

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  • Unauthorised access

  • Accidental loss

  • Destruction

  • Misuse

  • Unauthorised disclosure

  • Unauthorised alteration

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Access to client and business information is limited to people who need it for legitimate business purposes.

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However, no method of electronic transmission or storage can be guaranteed to be completely secure.

12. Your rights

Depending on the circumstances, you may have the following rights under applicable data protection law:

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  • The right to access your personal information

  • The right to correct inaccurate or incomplete information

  • The right to request deletion of your information

  • The right to restrict processing

  • The right to object to certain processing

  • The right to data portability

  • The right to withdraw consent where processing is based on consent

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You also have the right to object to direct marketing.

To exercise your rights, please contact us using the details provided below.

We may need to verify your identity before responding to certain requests.

13. Contacting us about your personal information

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

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Fashion Kollektive
Sofia Lazaridou

Aert van Nesstraat 45, 3012 CA, Rotterdam
Email: sofia@fashionkollektive

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We aim to respond to valid requests within the timeframe required by applicable data protection law.

14. Right to lodge a complaint

If you believe that we have not handled your personal information appropriately, we encourage you to contact us first so that we have the opportunity to address your concern.

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You also have the right to lodge a complaint with the relevant data protection supervisory authority.

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For Fashion Kollektive, the relevant supervisory authority is the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

15. Third-party websites

Our website may contain links to third-party websites or services.

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Those websites operate independently from Fashion Kollektive and have their own privacy policies and terms. We are not responsible for the privacy practices of third-party websites.

We encourage you to review their policies before providing personal information.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, services, technology or applicable legislation.

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The latest version will always be published on this page, together with the date it was last updated.

17. Contact

If you have any questions about this Privacy Policy or how Fashion Kollektive handles personal information, please contact us:

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Fashion Kollektive
Sofia Lazaridou

Aert van Nesstraat 45, 3012 CA, Rotterdam
Email: sofia@fashionkollektive
https://www.fashionkollektive.com/

Last updated: 10/08/2026

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